According to the Finnish Companies Act, the General Meeting decides on the following, among others:
- amending the Articles of Association
- approving the financial statements
- profit distribution
- mergers and demergers
- acquisition and transfer of own shares
- appointing the members of the Board and specifying their and Board committee members' compensation
- appointing the auditor and specifying its compensation.
A shareholder is entitled to participate in the General Meeting when he/she is included in the register of shareholders eight (8) working days before the General Meeting. The Annual General Meeting takes place each year in June at the latest. Notice to the General Meeting is served at the earliest three months and at the latest three weeks before the meeting by publishing it on the Company's website.
A shareholder has the right to have a matter falling within the competence of the Annual General Meeting to be included in the agenda of the General Meeting by virtue the Companies Act, provided that the request is made in writing to the Board of Directors well in advance so that the matter can be included in the notice convening the meeting. The request is considered as having been received in good time if the Board of Directors has been notified of such request no later than on 9 January 2025.
Such requests should be sent by mail to the address: Metsä Board Corporation, Board of Directors/Impiö-Loimaala, PL 20, 02020 Metsä, Finland.
An Extraordinary General Meeting will convene if the Board finds it necessary, or if the auditor or shareholders representing at least 10 per cent of all shares deliver a written request to this effect in order to process a specified matter.
